TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 34452 with Performance Abatement Services, Inc., of Fullerton, CA; Contract No. 34451 with Vizion’s West, Inc., of Menifee, CA; and Contract No. 34450 with Watson Painting Corporation, of Riverside, CA, for providing lead-based paint removal and mitigation services, to increase the aggregate contract amount by $1,200,000, for a revised total aggregate contract amount not to exceed $1,800,000, for the term ending November 30, 2018, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
On November 15, 2016, the City Council awarded contracts to Performance Abatement Services, Inc., Vizion’s West, Inc., and Watson Painting Corporation, for providing lead-based paint removal and mitigation services in an annual aggregate amount not to exceed $600,000, for a period of two years, with the option to renew for two additional one-year periods. These contracts were in support of the Health and Human Services Department’s $3.2 million cost-reimbursement grant from the U.S. Department of Housing and Urban Development (HUD).
City Council action is requested to amend Contract No. 34452 with Performance Abatement, Inc., Contract No. 34451 with Vizion’s West, Inc., and Contract No. 34450 with Watson Painting Corporation, to increase the aggregate contract amount by $1,200,000, for a revised aggregate contract amount of $1,800,000, for the term ending November 30, 2018.
This action is necessary because all three contractors have exhausted their current annual blanket purchase order amount and the program is required to meet the production milestones agreed upon in contract negotiations between HUD and the City of Long Beach. To meet these milestones, a significant amount of lead abatement work is underway, and more work will take place between now and November 1, 2018, when the current grant period is scheduled to close.
Of the $3.2 million grant budget, $1,608,486 is budgeted for contractual services in the Lead Hazard Control Program and $325,000 is budgeted for Healthy Homes renovations and activities over the three-year grant term ending November 1, 2018.
This matter was reviewed by Deputy City Attorney Linda T. Vu on October 18, 2017 and by Revenue Management Officer Geraldine Alejo on October 30, 2017.
TIMING CONSIDERATIONS
City Council action on this matter is requested on November 14, 2017, to allow for uninterrupted continuation of lead hazard abatement services.
FISCAL IMPACT
The revised total aggregate contract amount will not exceed $1,800,000. This amount will be fully funded from HUD’s Office of Lead Hazard Control and Healthy Homes cost-reimbursement grant. Sufficient funds to support the increased spending authority are budgeted in the Health Fund (SR 130) in the Health and Human Services Department (HE).
SUGGESTED ACTION
Approve recommendation.
BODY
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Respectfully Submitted,
KELLY COLOPY, DIRECTOR
HEALTH AND HUMAN SERVICES
APPROVED:
PATRICK H. WEST
CITY MANAGER