Long Beach, CA
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File #: 17-1023    Version: 1 Name: FM - Contracts for Rental of Heavy Duty Equip
Type: Contract Status: CCIS
File created: 10/26/2017 In control: City Council
On agenda: 11/14/2017 Final action: 11/14/2017
Title: Recommendation to adopt Specifications No. ITB FS18-019 and award contracts to HERC Rentals, Inc., of Carson, CA; Sunbelt Rentals, of Fort Mill, SC; and, United Rentals (North America), of Long Beach, CA, for the as-needed rental of heavy-duty equipment, in an annual aggregate amount not to exceed $450,000, for a period of two years, with the option to renew for three additional one-year periods; authorize a 15 percent contingency in the amount of $67,500, for a total annual aggregate amount not to exceed $517,500; authorize City Manager, or designee, to execute all documents necessary to enter into contracts, including any necessary amendments; and Increase appropriations in the Fleet Fund (IS 386) in the Financial Management Department (FM) by $168,000, offset by charges billed to user departments through the regular monthly Fleet MOU billing process. (Citywide)
Sponsors: Financial Management
Attachments: 1. 111417-C-8sr
Related files: 34860_000, 34823_000, 34822_000
TITLE
Recommendation to adopt Specifications No. ITB FS18-019 and award contracts to HERC Rentals, Inc., of Carson, CA; Sunbelt Rentals, of Fort Mill, SC; and, United Rentals (North America), of Long Beach, CA, for the as-needed rental of heavy-duty equipment, in an annual aggregate amount not to exceed $450,000, for a period of two years, with the option to renew for three additional one-year periods; authorize a 15 percent contingency in the amount of $67,500, for a total annual aggregate amount not to exceed $517,500; authorize City Manager, or designee, to execute all documents necessary to enter into contracts, including any necessary amendments; and

Increase appropriations in the Fleet Fund (IS 386) in the Financial Management Department (FM) by $168,000, offset by charges billed to user departments through the regular monthly Fleet MOU billing process. (Citywide)

DISCUSSION
City Council approval is requested to enter into contracts with HERC Rentals, Inc., Sunbelt Rentals, and United Rentals (North America), for the as-needed rental of heavy duty equipment for special and seasonal operations by City departments, including the Water and Harbor Departments.

The Fleet Services Bureau coordinates the rental of seasonal and special needs heavy-duty equipment for departments throughout the City. Staff ensures the equipment is sufficient for the operations scheduled, the vendor is compliant with all California regulations regarding the operation of heavy-duty equipment, and the equipment is safe for City employees.

The bid was advertised in the Long Beach Press-Telegram on September 12, 2017, and 5,916 potential bidders specializing automotive products and services were notified of the bid opportunity. Of those bidders, 23 downloaded the bid via the City’s electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing. A bid ...

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