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File #:
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17-0998
Version:
1
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Name:
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PRM - After School Education and Safety Program D124679
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Type:
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Contract
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Status:
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CCIS
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On agenda:
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11/7/2017
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Final action:
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11/7/2017
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Title:
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Recommendation to authorize City Manager, or designee, to execute agreements with the Long Beach Unified School District for the operation of the After School Education and Safety Program at Burbank, Edison, Garfield, Grant, King, Lafayette, and Herrera Elementary, and Hudson K-8 school sites; authorize the required 15 percent match of $227,059 in the form of Community Development Block Grant and General Fund monies; execute any future documents, including amendments, necessary to accept, implement and administer the agreements; and
Increase appropriations in the General Grants Fund (SR 120) in the Parks, Recreation and Marine Department (PR) by $1,240,935.
(Districts 1,2,4,6,7,9)
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Related files:
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16-0685, 34844_000, 34845_000, 34846_000, 34842_000, 34840_000, 34841_000, 34843_000, 34847_000, 34841_001, 34842_001, 34843_001, 34845_001, 34840_001, 34844_001, 34846_001, 34847_001
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TITLE
Recommendation to authorize City Manager, or designee, to execute agreements with the Long Beach Unified School District for the operation of the After School Education and Safety Program at Burbank, Edison, Garfield, Grant, King, Lafayette, and Herrera Elementary, and Hudson K-8 school sites; authorize the required 15 percent match of $227,059 in the form of Community Development Block Grant and General Fund monies; execute any future documents, including amendments, necessary to accept, implement and administer the agreements; and
Increase appropriations in the General Grants Fund (SR 120) in the Parks, Recreation and Marine Department (PR) by $1,240,935.
(Districts 1,2,4,6,7,9)
DISCUSSION
The After School Education and Safety Program (ASES), funded by the California Department of Education, was established in 2002, as a collaborative program with the intent of creating partnerships between school districts and local government agencies for the purpose of providing after school literacy, academic enrichment, and safe constructive alternatives for K-9 students. ASES consists of two program elements: 1) an educational and literacy element that provides tutoring and/or homework assistance designed to help students meet State standards in core academic subjects; and 2) an educational enrichment element designed to provide an array of programs that include visual and performing arts, music, and general recreation activities. The Department of Education chooses the school sites that meet the criteria for funding. The Long Beach Unified School District (LBUSD) allocates grant funding to the City of Long Beach (City) for the ASES program on an annual basis. It is important to note that LBUSD, as the ASES grantor, also allocates funding for additional school sites through other contracted service providers at the remaining eligible schools. The Department of Parks, Recreation and Marine (PRM) has provided these services for ten years and anticipates approximately 200,000 visits to the program sites this grant year.
LBUSD has allocated $1,513,729 of its grant funding to the City, which will be used for program staffing, supervision, supplies, and administrative assistance through June 30, 2018. The distribution of funds for each of the eight school sites for this grant year has been identified (Attachment). The grant agreement requires a 15 percent match equal to $227,059, which includes staff time, supplies, equipment that is kept at the school sites, donations, programs that supplement the after school program, and a portion of administration costs. Through a memorandum of understanding with the Department of Development Services, PRM provides after school and community outreach programming at seven of the eight sites through Community Development Block Grant (CDBG) funding, which qualifies as a supplemental program and constitutes $102,902 of the required match. The remaining $124,157 comes from PRM General Fund appropriation for the overall program.
This matter was reviewed by Deputy City Attorney Linda T. Vu on September 28, 2017 and by Revenue Management Officer Geraldine Alejo on October 6, 2017.
TIMING CONSIDERATIONS
City Council action is requested on November 7, 2017, to enter into agreements with LBUSD in a timely manner.
FISCAL IMPACT
The City will receive grant revenues in an amount not to exceed $1,513,729 to offset program expenditures of the same amount. Of the total grant award, $272,794 is budgeted in the General Grants Fund (SR 120) in the Parks, Recreation and Marine Department (PR). An appropriation increase of $1,240,935 is requested for the remainder of the grant award. The required 15 percent match will be provided by $102,902 in CDBG funding budgeted in the Community Development Grants Fund (SR 150) in the Development Services Department (DV), and $124,157 appropriated in PRM's General Fund program support. The recommended action will result in a positive impact on jobs. The Department of Parks, Recreation and Marine has 74 part-time employees currently working to facilitate this program.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MARIE KNIGHT
DIRECTOR OF PARKS, RECREATION AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER
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