TITLE
Recommendation to adopt Plans and Specifications No. R-7080 for improvements of the Daisy-Myrtle Bicycle Boulevard Project; award a contract to Sully-Miller Contracting Company, of Brea, CA, in the amount of $3,932,644, authorize a 10 percent contingency in the amount of $393,264, for a total contract amount not to exceed $4,325,908; and authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments;
Increase appropriations in the Transportation Fund (SR 182) in the Public Works Department (PW) by $4,621,101, offset by grant reimbursement revenue; and
Accept Categorical Exemption No. CE-58-09. (Districts 1,6,7,8,9)
DISCUSSION
City Council approval is requested to enter into a contract with Sully-Miller Contracting Company, for the construction of the Daisy-Myrtle Bicycle Boulevard Project (Project).
The Project will construct a 9.5-mile bicycle boulevard along Daisy, Magnolia, Pacific, Linden, Atlantic and Myrtle Avenues, Spring Street, and Bixby Road. The City of Long Beach (City) will construct various bike lanes/shared bike routes, six traffic circles, three ovals, four roundabouts with curb extensions and bio swales, four median refuge islands, thirteen various irrigation systems for the traffic circles, ovals, roundabouts and the median islands, one traffic signal, one flashing pedestrian activated beacon, one traffic signal modification, miscellaneous sidewalk, curb and gutter, five bicycle detection loops, custom signage, and pavement markings throughout the corridor (Exhibit A). The Project will increase safety at these 25 intersections by decreasing vehicle speeds using traffic calming features. The Project is consistent with, and was identified in, the City’s Bicycle Master Plan.
This bid was advertised in the Long Beach Press-Telegram on May 3, 2017, and 4,434 potential bidders specializing in construction services were notified of the bid opportunity. Of those bidders, 63 downloaded the bid via the City’s electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing <http://www.longbeach.gov/purchasing>. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 22 local, minority and women-owned business groups. Three bids were received on June 28, 2017. Of those three bidders, none were Minority-owned Business Enterprises (MBEs), Women-owned Business Enterprises (WBEs), or Long Beach businesses (Local), and one was a certified Small Business Enterprise (SBE). Sully-Miller Contracting Company, of Brea, CA (not a MBE, WBE, SBE, or Local), was the lowest responsible bidder.
Local Business Outreach
In an effort to align with the City’s outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purchasing Division also assists businesses with registering on the PlanetBids database to download the bid specifications. Through outreach, 397 Long Beach vendors were notified to submit bids, of which three downloaded and none submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Amy R. Webber on September 12, 2017 and by Budget Management Officer Rhutu Amin Gharib on September 29, 2017.
SUSTAINABILITY
The project will add an additional 9.5 miles of bicycle infrastructure on the northwestern side of the City, providing residents with more recreational and health benefits achieved by cycling. The project will also allow for residents to use bicycles as an alternate mode of transportation, resulting in less vehicle usage and a reduction of air pollution harmful to the environment.
In conformance with the California Environmental Quality Act, Categorical Exemption No. CE-58-09 was issued for this project (Exhibit B).
COMPLETE STREETS ASSESSMENT
Pursuant to Assembly Bill 1358 (the California Complete Streets Act), and as a part of the implementation of the Mobility Element of the Long Beach General Plan, the City’s practice is to conduct a complete streets assessment for all roadway construction projects. The Project site, Daisy Avenue from Third Street to Spring Street, Linden Avenue from Bixby Road to Harding Street, and Myrtle Avenue from Harding Street to 70th Street, consists of mainly residential land uses. There are currently sidewalks on both sides of Daisy, Linden and Myrtle Avenues, but no bike lanes or bus stops. This project will incorporate shared line markings and traffic calming devices at intersections to improve the environment for bicyclists. This corridor is identified in the City’s Bicycle Master Plan for these improvements.
TIMING CONSIDERATIONS
City Council action to adopt Plans and Specifications No. R-7080 and award a contract concurrently is requested on October 17, 2017, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The cost for the Daisy-Myrtle Bicycle Boulevard Project is estimated at $4,937,926, which includes the contract award amount of $4,325,908, including contingency, and the cost for construction, construction management, project support, and labor compliance. The Project design has been completed and design costs have been paid. The Project construction costs are supported by $3,505,858 in Federal Transportation Earmark Exchange Program grant funding, $1,115,243 in Local Transportation Fund (LTF) grant funding, and $316,825 in State Safe Routes to School grant funding. The grant funds do not have a cash or in-kind match requirement.
The Federal Transportation Earmark Exchange and LTF grants are not yet budgeted. Accordingly, an appropriation increase of $4,621,101 is requested in the Transportation Fund (SR 182) in the Public Works Department (PW), offset by grant reimbursement revenue.
The Parks, Recreation and Marine Department (PR) will be responsible for ongoing grounds maintenance, including irrigation, landscaping, and debris management. Following completion, staff estimates an annual General Fund expenditure of $89,199 for maintenance costs, including irrigation management, plant replacement, and weed abatement; seasonal storm and debris clean-up; periodic repair from vehicles and pedestrians. The management and oversight of the maintenance of these landscaped areas is not a budgeted expense, and will ultimately require the addition of staff as the current staffing levels in PR are not sufficient to properly manage these new maintenance areas. These maintenance costs will be requested as part of the FY 19 budget process. Approval of this recommendation will provide continued support to our local economy. The number of additional local jobs created by the Project will not be known until the contractor completes their hiring and construction has commenced.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
CRAIG A. BECK
DIRECTOR OF PUBLIC WORKS
MARIE KNIGHT
DIRECTOR OF PARKS, RECREATION AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER