TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Rehrig Pacific Company, of Los Angeles, CA, for the purchase and delivery of refuse and recycling containers on the same terms and conditions afforded to Miami-Dade County, Florida, in an annual amount not to exceed $900,000, for a period of five years, with the option to renew for one additional five-year period, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is being requested to enter into a contract with Rehrig Pacific Company for the purchase and delivery of refuse containers to support the Public Works Department’s ongoing residential and commercial refuse operation. The Public Works Department, Environmental Services Bureau (ESB), is requesting to purchase containers to replace damaged and aged ones that have exhausted their useful life, or deploy new refuse or recycling containers throughout the City, as needed.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment, and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
ESB, with the assistance of the Purchasing Division, investigated procurement options and learned that Miami-Dade County, Florida, had completed a competitive bid process for waste carts, recycling carts, and related products and services and the bid was awarded to Rehrig Pacific Company. Rehrig is willing to extend its pricing under this bid to the City. ESB has used this vendor in the past and received effective and efficient service and products. This cooperative purchase agreement will facilitate the continuous acquisition of refuse and/or recycling containers and provide cost benefits to the City.
The use of cooperative purchasing contracts provides agencies with opportunities for greater efficiencies in acquiring goods, reduces the City’s administrative burden of conducting a competitive bid process, and provides greater cost savings by leveraging multiple-agency buying volumes.
This matter was reviewed by Deputy City Attorney Amy R. Webber on October 2, 2017 and by Budget Management Officer Rhutu Amin Gharib on September 27, 2017.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and award a contract concurrently is requested on October 17, 2017, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total annual contract cost will not exceed $900,000. Sufficient funds to support this contract are budgeted in the Refuse/Recycling Fund (EF 330) in the Public Works Department (PW). There is no local job impact associated with this recommendation.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING THE CITY MANAGER TO PURCHASE REFUSE AND RECYCLING CARTS THROUGH THE CONTRACT BEnNEEN THE COUNTY OF MIAMI-DADE, FLORIDA AND REHRIG PACIFIC COMPANY, IN AN ANNUAL AMOUNT NOT TO EXCEED $900,000, FOR A PERIOD OF FIVE (5) YEARS
Respectfully Submitted,
CRAIG A. BECK
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER