TITLE
Recommendation to authorize City Manager, or designee, to execute contracts and amendments, as necessary, with 16 approved firms for as-needed professional and technical services related to system analysis, system development, system implementation, project management, and technical support for information technology projects and systems; increase the total annual contract authority by $800,000, for a total annual aggregate amount not to exceed $2,750,000; and, authorize the option to renew for an additional one-year period. (Citywide)
DISCUSSION
On January 21, 2014, the City Council authorized the City Manager to execute agreements with recommended firms to provide temporary as-needed professional and technical services (Attachment A).
On November 3, 2015, the City Council approved an annual increase in contract authority of $1,000,000 for a new total aggregate amount not to exceed $1,950,000. To date, the Technology and Innovation Department has executed agreements with 7 of the 16 approved firms to provide support for existing and on-going technology projects, which
included enhancements to the utility customer information system (CIS), migration to the advanced metering infrastructure for the Water and Gas and Oil Departments, upgrades to the land management and revenue system, implementation of DataLB, and implementation of a new service management system. The contracts will expire in
January 2018.
Current and anticipated projects are now estimated to be more than the authorized annual contract authority of $1,950,000. City Council authorization is requested to increase the annual contract authority by $800,000 and execute agreements and/or amendments, as necessary, with the approved firms to move forward with the upcoming projects. These projects include the implementation of the City's new Financial and HR/Payroll system, the implementation of a new document imaging system, and various other critical business information systems. In addition, th...
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