TITLE
Recommendation to adopt Specifications No. ITB FS17-067 and award a contract to Airwave Communications Enterprises, of La Mirada, CA, to supply parts and upfitting labor services for up to 70 Ford Police Interceptor Utility vehicles, in an amount not to exceed $890,425, authorize a 10 percent contingency in the amount of $89,043, for a total amount not to exceed $979,468; and authorize City Manager, or designee, to execute all documents necessary to enter in the contract, including any necessary amendments; and
Increase appropriations in the Fleet Services Fund (IS 386) in the Financial Management Department (FM) by $979,468. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Airwave Communications Enterprises, to supply parts and labor for upfitting services for up to 70 Ford Interceptor Utility vehicles from the FY 16 replacement plan, in an amount not to exceed $979,468.
The Fleet Services Maintenance Division is currently facing a significant backlog of new vehicles requiring upfitting prior to placement into service, a result of an ongoing effort to recapitalize the aging vehicles in the City fleet. The backlog is temporary and this contract is necessary to speed the replacement of police cars past their lifecycle. The older vehicles are overdue for replacement and are experiencing increased downtime and repair expenses. It is important to complete new vehicle preparation and enter them into service to ensure uninterrupted support to police patrol operations.
The bid was advertised in the Long Beach Press-Telegram on March 8, 2017, and 605 potential bidders specializing in vehicle sales were notified of the bid opportunity. Of those bidders, 19 downloaded the bid via the City’s electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing.
A bid announcement was also included in...
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