TITLE
Recommendation to adopt Specifications No. R-7049 and award a contract to Bitech Construction Company, Inc., of Buena Park, CA, for concrete repairs and related improvements to curbs, gutters, and sidewalks, in an annual amount not to exceed $30,000,000, for a period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Bitech Construction Company, Inc., for concrete repairs and related improvements. Work performed under this contract includes the repair and replacement of sidewalks, driveways, curbs and gutters, curb ramps, concrete cross gutters, bus stops, alleys and related improvements.
This is an on-call contract where work is only done by the contractor based on individual work orders issued by the City and does not include any guaranteed minimum payment or retainer fee. Payment to the contractor under this contract will be based on the number of the work orders issued by the City and fully completed by the contractor. The maximum amount of work orders that can be issued under this on-call contract is $30,000,000 annually. This amount is estimated based on current and anticipated projects within various City departments, primarily the Public Works Department. Passage of the City’s Measure A and Los Angeles County’s Measure M has made additional funding available for concrete repairs. This contract will enable the City to utilize all funds available. While the Public Works Department will be responsible for the administrative control and monitoring of the contract, it may be used by other departments on a variety of concrete repair and related improvement projects.
The bid was advertised in the Long Beach Press-Telegram on October 11, 2016, and 4,172 potential bidders specializing in concrete construction services were notified of the bid opportunity. Of those bidders, 42 downloaded the bid via the City’s electronic bid system. The bid documents were made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing <http://www.longbeach.gov/purchasing>. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 22 local, minority and women-owned business groups. Six bids were received on November 2, 2016. Of those six bidders, none were Long Beach Businesses (Local), one was a Women-owned Business Enterprise (WBE), three were Minority-owned Business Enterprises (MBEs), and four were certified Small Business Enterprises (SBEs). Bitech Construction, Inc., of Buena Park, CA, was the lowest responsible bidder.
Local Business Outreach
In an effort to align with the City’s outreach goal, Long Beach businesses are encouraged to submit bids for City contracts. The Purchasing Division also assists businesses with registering on the PlanetBids database to download the bid specifications. Through outreach, 375 Long Beach vendors were notified to submit bids, of which nine downloaded and one submitted a bid. The Purchasing Division is committed to continuing to perform outreach to local vendors to expand the bidder pool.
This matter was reviewed by Deputy City Attorney Linda T. Vu on March 13, 2017 and by Budget Analysis Officer Julissa Jose-Murray on March 17, 2017.
SUSTAINABILITY
All concrete removed under this contract will be recycled as base rock for street construction. New concrete under this contract will re-use waste ash, diverting this material from landfills.
TIMING CONSIDERATIONS
City Council action to adopt Specifications No. R-7049 and award a contract concurrently is requested on April 4, 2017, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total annual cost of the contract is a not to exceed amount of $30,000,000. The requested contract authority is estimated based on current and anticipated projects within various City departments, primarily in the Public Works Department (PW). Any work not currently budgeted will only proceed at such time that appropriations have been approved by the City Council. Each work order will be funded by the requesting department per project on an as-needed basis. Approval of this recommendation may have a positive impact on local jobs.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
CRAIG A. BECK
DIRECTOR OF PUBLIC WORKS
APPROVED:
PATRICK H. WEST
CITY MANAGER