TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with McNeilus Financial, Inc., dba McNeilus Truck and Manufacturing Company, of Colton, CA, for the purchase of McNeilus refuse collection truck repair parts, in an annual amount not to exceed $250,000, for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to authorize the City Manager, or designee, to execute a contract with McNeilus Financial, Inc., for the purchase of repair parts to maintain refuse collection trucks used by the Public Works and other City departments. The refuse truck fleet contains 58 units that require McNeilus truck body parts. Refuse trucks are used heavily in a difficult environment, thereby necessitating frequent replacement of parts to provide the necessary level of service.
The Department of Financial Management, Fleet Services Bureau, maintains and repairs the City’s refuse trucks. McNeilus Financial, Inc., is the sole source provider of McNeilus refuse truck parts in the state of California, and is the only original equipment manufacturer (OEM) of McNeilus parts for the United States. The Fleet Services Bureau must purchase replacement parts for the refuse truck bodies to maintain its McNeilus equipment, and the company does not utilize independent contractors. Therefore, no useful purpose would be served by advertising for bids and to do so would constitute an unnecessary expenditure of public funds.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without a competitive bid process if accompanied by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attorney Monica J. Kilaita on February 17, 2017 and by Assistant Finance Director Lea Eriksen on...
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