TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with RCA Investments, dba Long Beach BMW Motorcycles, of Long Beach, CA, for the purchase and delivery of 22 BMW motorcycles with related equipment and accessories, on the same terms and conditions afforded to the County of Los Angeles Sheriff’s Department, in an amount not to exceed $664,170, inclusive of taxes and fees. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Long Beach BMW Motorcycles, for the purchase of 22 BMW R1200RT-P motorcycles for use by the Police Department (PD). PD and Fleet Services staff performed extensive research on the motorcycles for use in the City. After conclusion of this research, the BMW R1200RT-P motorcycle was selected for use as it had the best operational fit and cost effectiveness. The existing units were scheduled for replacement in the Fiscal Year (FY) 2014-2017 approved replacement plans and have exceeded their useful life. Sufficient replacement funds have been collected to replace the 22 units.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
The Fleet Services Bureau and the Purchasing Division of the Department of Financial Management (FM) investigated procurement options, and the LASD contract with Long Beach BMW Motorcycles, was determined to provide the best price. Additionally, this procurement method, as authorized under the City Charter, allows for timely acquisition and delivery. The LASD contract was competitively bid in February 2015.
This matter was reviewed by Deputy City Attorney Monica J. Kilaita on January 4, 2017 and by Assistant Finance Director Lea Eriksen on January 9, 2017.
SUSTAINABILITY
These new BMW motorcycles are in full compliance with the California Air Resources Board and local air district air quality regulations.
TIMING CONSIDERATIONS
City Council action to adopt a Resolution and execute a contract concurrently is requested on February 21, 2017, to ensure the contract is in place expeditiously.
FISCAL IMPACT
The total purchase amount will not exceed $664,170, and is budgeted in the Fleet Services Fund (IS 386) in the Financial Management Department (FM). Purchase costs have been collected through regular capital replacement charges to the General Fund (GF) in the Police Department (PD). Award of this contract will provide continued support to our local economy by assisting in the preservation of employment for seven full-time employees residing in Long Beach.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LONG BEACH AUTHORIZING CITY MANAGER TO PURCHASE lWENTY lWO MOTORCYCLES THROUGH THE PURCHASE ORDER BElWEEN THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT AND RCA INVESTMENTS, DBA LONG BEACH BMW MOTORCYCLES
Respectfully Submitted,
JOHN GROSS
DIRECTOR OF FINANCIAL MANAGEMENT
APPROVED:
PATRICK H. WEST
CITY MANAGER