TITLE
Recommendation to authorize City Manager, or designee, to increase interim Purchase Order No. BPPD16000001 with Galls, an Aramark Company, LLC, a Long Beach-based business, for the furnishing, servicing and delivery of uniforms, duty gear and footwear to the Long Beach Police Department, by $175,000, for a total amount not to exceed $575,000. (Citywide)
DISCUSSION
City Council approval is requested to increase the existing interim Purchase Order No. BPPD16000001 by $175,000 with Galls, an Aramark Company LLC (Galls), for the furnishing, servicing and delivery of police uniforms and duty gear to the Long Beach Police Department (LBPD).
Upon expiration of Contract No. 32483 with Galls, an interim purchase order was executed through December 31, 2015 to allow City staff ample time to complete a competitive bid process without an interruption of services. On December 22, 2015, City Council approved the interim purchase order to be extended through June 30, 2016, to ensure continued service while new contracts for both uniforms and duty gear were put into place. On March 22, 2016, the City Council approved new contracts for uniforms and duty gear.
In order to successfully transition to new contracts, an increase of $175,000 is needed to pay the remaining balance of costs incurred over the term of the interim purchase order. Due to the close out process of this multi-year contract for both uniforms and duty gear, many outstanding orders were fulfilled during the term of the interim purchase order. During this time there was also an increase in departmental uniform and duty gear needs due to department promotions, increased recruit academy class sizes, and bulk orders needed to meet safety and quality standards. For these reasons, an additional $175,000 is requested for the interim purchase order.
This matter was reviewed by Deputy City Attorney Monica J. Kilaita on August 29, 2016, and by Budget Operations Administrator Grace Yoon on August 31, 2016....
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