TITLE
Recommendation to adopt Specifications No. ITB PW15-119 and award a contract to West Coast Arborists, Inc., of Anaheim, CA for providing as-needed tree trimming services, in an annual amount not to exceed $1,860,000, for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager; and authorize City Manager, or designee, to execute all documents necessary to enter into a contract, including any necessary amendments thereto regarding the term and/or scope of services. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with West Coast Arborists, Inc., for providing as-needed tree trimming services. The Public Works Department (Public Works) is responsible for Citywide tree trimming and maintenance of the urban forest in the public right-of-way, excluding parks. The contract will provide for annual grid trimming, stump grinding, and as-needed emergency response tree services.
In order to ensure that capable, qualified contractors bid this opportunity, a two-phase procurement process was followed. Phase One with vendors submitting their qualifications and only those firms qualified moved on to Phase Two, to submit a complete bid. Additionally, qualified bidders were provided the opportunity to submit their final pricing aligned with the appropriate prevailing wage determination on April 14, 2016.
The bid was advertised in the Press-Telegram on May 22, 2015, and 643 potential bidders specializing in tree trimming services were notified of the bid opportunity. Of those bidders, 25 downloaded the bid documents via our electronic bid system. The bid documents were made available from the Purchasing Division located on the 7th floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing
. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is se...
Click here for full text