TITLE
Recommendation to adopt Specifications No. ITB FS16-015 and authorize City Manager to execute any and all necessary documents to enter into a contract, and any necessary amendments thereto, with SunWest Engineering Constructors, Inc., of Chino, CA, to provide designated operator inspections, maintenance and repair services for the City’s gasoline and diesel fuel facilities, in an annual amount not to exceed $200,000 for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with SunWest Engineering Constructors, Inc., to provide designated operator inspections, maintenance and repair services for the City’s gasoline and diesel fuel facilities. The Financial Management Department, Fleet Services Bureau, manages 20 fuel sites around the City, ensuring fuel is available for all City vehicles and equipment, as well as complying with all of the federal, state, and local regulations that pertain to underground fuel storage tanks. The State’s underground storage tank regulations specify the use of third party or independent evaluators to monitor site conditions, report test results, and ensure the City is following regulatory guidelines (CCR, Title 23, Section 2644a).
The bid was advertised in the Long Beach Press-Telegram on October 14, 2015, and 362 potential bidders specializing in fuel, oil and other products and services were notified of the bid opportunity. Of those bidders, 24 downloaded the bid via the City’s electronic bid system. The bid documents were made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing
. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to 22 groups that represent local, minority a...
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