TITLE
Recommendation to authorize City Manager to execute an Amendment to Contract No. 32930 with Palp, Inc., dba Excel Paving Company, for the Annual Contract for Public Works Repairs and Minor Improvements, extending the contract term to December 30, 2016. (Citywide)
DISCUSSION
On November 13, 2012, the City Council authorized the City Manager to execute the City of Long Beach (City) annual contract with Excel in the amount of $9,200,000, for a period of one year with the option to renew for two additional one-year terms, for the construction of minor improvements to streets, alleys and publicly-owned properties, such as parks, playgrounds, beaches and the Long Beach Airport. The contract provides for an “on-call” arrangement, whereby Excel provides the City with fixed unit prices to construct minor street, sidewalk, and irrigation repairs and improvements. The City issues work orders to Excel for specific locations with assigned work to be completed within a specified period. This method of contract delivery provides staff with an extremely efficient contract delivery model for minor improvement projects, particularly in emergency situations. The contract does not include any guaranteed minimum payment or retainer fee to Excel.
Excel has provided the City with a written offer to extend the contract term for another year at the same unit prices originally bid on November 13, 2012. As such, staff is recommending that the term be extended through December 30, 2016, during which time, a new procurement process will be conducted and presented to the City Council for a new contract award.
This matter was reviewed by Deputy City Attorney Linda T. Vu and by Budget Management Officer Victoria Bell on December 16, 2015.
TIMING CONSIDERATIONS
City Council action to extend the term is requested on January 19, 2016, so that staff is able to continue to perform maintenance throughout the City, without interruption, and respond to any emergency street repairs nee...
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