TITLE
Recommendation to authorize City Manager to increase Blanket Purchase Order No. BPFD15000001 with Allstar Fire Equipment, Inc., of Arcadia, CA, for fire turnouts by $100,000, plus a 5 percent contingency of $10,000, for a total amount not to exceed $210,000 annually, for a period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to increase the existing agreement with Allstar Fire Equipment, Inc., by $100,000, plus a 5 percent contingency of $10,000, for a total amount not to exceed $210,000 annually. This blanket purchase order (BPO) is utilized by the Long Beach Fire Department (LBFD) for the purchase of fire turnouts to be worn by front-line sworn LBFD staff.
Current purchasing guidelines authorize the City Manager to approve purchases up to $100,000 when a competitive procurement process has resulted in fewer than three bids being received. A formal procurement process was completed in August 2014 (ITB FD 14-089), resulting in two bids. Allstar Fire Equipment, Inc., of Arcadia, CA (not an MBE/WBE/SBE or Local) was the lowest responsible bidder. A BPO was issued in October 2014, in the amount of $100,000 per year for a two-year period.
An annual inspection of turnouts highlighted the need to replace an increased number of turnouts than previously anticipated; therefore, an increase to the current BPO is necessary to maintain compliance with the National Fire Protection Association (NFPA) 1971 guidelines for firefighting personal protective equipment.
This matter was reviewed by Deputy City Attorney Kendra L. Carney on October 19, 2015 and Budget Management Officer Victoria Bell on November 6, 2015.
TIMING CONSIDERATIONS
City Council action on this matter is requested on December 1, 2015, to allow for the continued purchasing of personal protective equipment for Fire Department personnel.
FISCAL IMPACT
Annual exp...
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