TITLE
Recommendation to adopt Specifications No. ITB LB15-149 and authorize City Manager to execute a contract with Allied Refrigeration, Inc., of Signal Hill, CA, to furnish and deliver as-needed Heating, Ventilation and Air Conditioning (HVAC) parts and supplies, in an annual amount not to exceed $250,000, for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Allied Refrigeration, Inc., for furnishing and delivering HVAC parts and supplies necessary for the repair, replacement and maintenance of various City facilities. This Citywide contract will be utilized by various departments, including Long Beach Airport, Disaster Preparedness and Emergency Communications, Financial Management, Fire, Gas and Oil, Harbor, Public Works and Water.
Historically, spending has averaged $133,000 per year; however, an increase in spending is anticipated due to the addition of Long Beach Airport, Disaster Preparedness and Emergency Communications, and Financial Management’s Fleet Services Bureau to the contract, the aging equipment, summer maintenance, the unpredictability of breakdowns, and the backlog of pending repairs. The Public Works’ Public Service Bureau has recently taken on the added responsibility to provide HVAC maintenance at the following large facilities: Environmental Services Bureau, the Main Health Department, the Expo Building on Atlantic Avenue and, eventually, the new police substation at Schroeder Hall; thus, the annual contract amount has increased by 88 percent. This award represents the combined annual requirements as estimated by various City department users.
The bid was advertised in the Press-Telegram on June 27, 2015, and 3,873 potential bidders specializing in HVAC parts & supplies were notified of the bid opportunity. Of those bidders, 18 downloaded the bid via our electronic bid ...
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