TITLE
Recommendation to authorize City Manager to execute all documents necessary to enter into contracts with Quality Fence Company, Inc., of Paramount, CA, and Harris Steel Fence Company, Inc., of Los Angeles, CA, for the purchase and installation of new and repair/replacement of existing fencing, in an annual aggregate amount not to exceed $400,000, for a period of one-year, with the option to renew for one additional one-year period. (Citywide)
DISCUSSION
City Council approval is requested to authorize the City Manager to enter into new contracts with current vendors, Quality Fence Company, Inc., and Harris Steel Fence Company, Inc., for the purchase and installation of new and repair/replacement of existing fence. The contracts are utilized by various City departments such as Airport, Fire, Financial Management, Harbor, Parks, Recreation and Marine, Public Works, and Water.
Invitation to Bid No. PA-02413 was advertised in the Press-Telegram on April 4, 2013 for the purchase and installation of new and repair/replacement of existing fencing and was awarded to Quality Fence Company, Inc., and Harris Steel Fence Company, Inc. Agreements were made effective from June 15, 2013 to June 15, 2015, in an aggregate annual amount of $200,000.
On February 18, 2014, City Council approval was obtained to increase the annual amount of the contracts by $200,000, for an aggregate annual amount not to exceed $400,000; however, the two one-year renewal option, included in the original bid, was inadvertently omitted. The contracts expired on June 15, 2015, and projects that were in process are at a stop until renewals can be initiated. The Departments of Public Works and Parks, Recreation and Marine have many projects in process using these vendors.
This matter was reviewed by Deputy City Attorney Amy R. Webber on June 18, 2015 and by Budget Management Officer Victoria Bell on June 19, 2015.
TIMING CONSIDERATIONS
City Council action is requested on July 7, 2015 to...
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