TITLE
Recommendation to adopt Specifications No. ITB FS15-005 and award a contract to Enterprise FM Trust, dba Enterprise Fleet Management, Inc., of St. Louis, MO, for leasing vehicles for various Police operations, in an annual amount not to exceed $155,000, including tax and fees, for a period of four years; and authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary amendments thereto. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Enterprise Fleet Management, Inc. (Enterprise), for the lease of up to 20 vehicles, as needed by the Police Department for undercover and surveillance operations. This contract is a continuation of an existing limited vehicle leasing program and will allow the City to replace vehicles of various makes and models, as needed, over the contract period.
The City maintains a wide variety of vehicles to support specialized operations in the Police Department. Standard replacement cycles are five to seven years for most of their light duty vehicles. However, many of the undercover and surveillance vehicles range in model years from 1997 to 2005, far exceeding their efficient and useful life. Subsequently, it has become necessary to perform costly repairs, including entire engine and transmission replacements. Also, as repairs are performed, the number of vehicles out-of-service can be significant, resulting in a reduction of operational efficiencies. The proposed lease will address this portion of the fleet through near-term replacement of the most mechanically worn and aged vehicles. Maintaining a newer fleet will result in ongoing cost savings to the Police Department through the elimination of costly repairs, as well as reduced fuel costs (newer models are more fuel efficient), and will provide better assurance that vehicles are mechanically sound. Most importantly, newer and more dependable vehicles will be available to s...
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