TITLE
Recommendation to adopt Specifications No. ITB LB14-065 award the contract to ABM Onsite Services-West, Inc., of Irvine, CA, for providing custodial services at various locations in an annual amount of $916,125, plus a 10 percent contingency of $91,613, for a total annual amount not to exceed $1,007,738; for a period of two years with the option to renew for two additional one-year periods, and authorize City Manager or designee to execute all documents necessary to enter into the contract, including any necessary amendments thereto; and
Amend purchase order No. BPLB14000033 with ABM Onsite Services-West, Inc., by $200,000 for a total amount not to exceed $295,000. (Citywide)
DISCUSSION
City Council approval is requested to enter into an annual contract with ABM Onsite Services - West, Inc., for providing custodial services. The City has been contracting with the private sector for custodial services since 1998. The contracted sites include more than 75 buildings operated by the Library Services, Parks, Recreation and Marine, Police, Fire, Public Works, Gas and Oil, Development Services, and Technology Services Departments. None of these buildings are maintained by City staff, and no staff will be affected by a new contract. The City Attorney has recently opined that a Proposition “L” finding is not required for this contract.
The current contract with ABM Onsite Services-West, Inc., expired on April 30, 2014. An interim purchase order in the amount of $95,000 was issued to continue services without any disruptions while a new Invitation to Bid (ITB) was conducted. The evaluation process concluded in July 2014. To ensure continuity of service until the new contract is in place, an additional amount of $200,000 is requested, increasing the total of the interim purchase order to $295,000.
The bid was advertised in the Press-Telegram on April 15, 2014, and 602 potential bidders specializing in custodial services were notified of the bid opportuni...
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