TITLE
Recommendation to adopt Specifications No. ITB LB14-106 and award a contract to R & S Overhead Doors of South Bay, Inc., of Gardena, CA, to furnish and deliver as-needed electric door and rolling gate maintenance and repair services, in an annual amount not to exceed $260,000 for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into an annual contract with R & S Overhead Doors of South Bay, Inc., for as-needed electric door and rolling gate maintenance, repair services and parts at various City facilities, many of which provide emergency services that require vehicles to enter or leave facilities at all times. The ongoing functionality of these doors is critical to the provision of site safety and security for City operations. This contract provides a response within 60 minutes of a service call being placed. Departments participating in this contract include Long Beach Airport, Fire, Harbor, Fleet Services, Harbor, Library, Parks, Recreation, and Marine, Police, Public Works, and Water. There are approximately 200 doors and gates at multiple locations throughout the City.
The bid was advertised in the Press-Telegram on July 13, 2014, and 3,282 potential bidders specializing in electric door and rolling gate maintenance, parts, and services were notified of the bid opportunity. Of those bidders, 27 downloaded the bid via our electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division's website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 30 local, minority and women-owned business groups. Two bids were received on July 29, 2014. Of those two bidders, one was a Women-owned Business Enterprise (WBE) and none were Mino...
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