TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with Simpler Systems, Inc., of Santa Barbara, CA, for licensing of the City’s EZ FAMIS software system and software consulting services, in the annual amount not to exceed $150,000, for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into an annual contract with Simpler Systems, Inc., (Simpler Solutions) for the purchase of user licenses for Simpler Reporting (known as EZ FAMIS at the City) in the annual amount of $60,000 for a period of two years, with the option to renew for two additional one-year periods. Additionally, approval is requested to enter into an annual contract with Simpler Solutions for anticipated development and maintenance services for EZ FAMIS including software upgrades, new functionality and expanded reporting, in the annual amount of up to $90,000 for a period of two years, with the option to renew for two additional one-year periods.
In FY 08, the City first contracted with Simpler Solutions to implement a query and reporting tool for users of FAMIS, the City’s accounting system. Since that time, every department has benefited from EZ FAMIS, and users across the City spend considerably less time accessing and analyzing their financial information. The City’s investment in EZ FAMIS has resulted in a burgeoning and robust reporting and querying environment, allowing more and more City staff to rely on EZ FAMIS to manage their organizations. Recent EZ FAMIS enhancements include: inventory and fixed asset reporting; cash flow and budgetary fund balance projections; and, significantly expanded reporting in support of the City’s new Customer Information (Utility Billing) System.
The Department of Financial Management plans to continue expanding EZ FAMIS functionality to include additional areas such as Busines...
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