TITLE
Recommendation to adopt Specifications No. PA-01306 and award a contract to Ken Porter Auctions, for auctioneering services for the period of one year, with the option of renewing for four additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
Council approval is being requested to enter into a Citywide contract for auctioneering
services. Per City policies and procedures, the City is authorized to dispose of surplus City
assets by public auction. The Public Works, Water and Harbor departments regularly
dispose of surplus vehicles and equipment by this method. City-owned vehicles and
equipment may be identified as surplus when they have reached or exceeded their useful
life expectancy, or if they are no longer needed to provide City services. Vehicle
retirements are evaluated through the City’s multi-year vehicle replacement plan.
Under this auctioneering contract, bidders pay a 10 percent buyer’s fee directly to the
auctioneer, who then rebates a percentage of the revenue to the City, in addition to the bid
price. The percentage rebate, which ranges from I to 4 percent, is based on a sliding
scale, and varies with the amount of the individual sale.
On May 8, 2006, eight potential bidders specializing in auctioneering services were notified;
none are Women-owned Business Enterprises (WBEs), one is a Minority-owned Business
Enterprise (MBE), none are Long Beach businesses. The bid was advertised on May IO,
2006. The bid document was made available from the Purchasing Division located on the
Plaza Level of City Hall and the Division’s website at www.Ibpurchasing.orq. A bid
announcement was also included in the Purchasing Division’s weekly update on Open Bid
Opportunities, which is sent to 32 local, minority and women’s business groups. Bids were
opened on May 25, 2006. Ken Porter Auctions of North Hollywood, CA, is the highest
revenue bidder.
This matter was reviewed by Senior Deputy City Attorney Donna F. Gwin on May ...
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