TITLE
Recommendation to adopt Specifications No. ITB FS-14-017 and award a contract to United Rotary Brush Corporation, of Chicago, Illinois (not an MBE, WBE, SBE or Local), to furnish and deliver street sweeper brooms on an as-needed basis in an annual amount not to exceed $200,000 for a one-year period, with the option to renew for one additional one-year period. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract for the as-needed purchase of street sweeper brooms necessary to support the Department of Public Works, Environmental Services Bureau's (ESB) street sweeper equipment.
The Department of Financial Management, Fleet Services Bureau, maintains, repairs and furnishes replacement sweeper brooms for 20 alternative-fueled Elgin street sweepers operated by ESB as part of the City's fleet maintenance program; however, the City is in the process of evaluating the type of sweeper and equipment to be used for street sweeping. One approach may be to use sweepers without brooms. Award of this contract does not commit the City to purchasing brooms. Rather, this request puts into place the authority to purchase replacement brooms in the event they are needed. Brooms will be purchased only as needed so that there is no significant inventory or cost waste if there is a decision to change to another type of sweeper.
The bid was advertised in the Press-Telegram on November 27, 2013, and 1,377 bidders specializing in street sweeper brooms were notified of the bid opportunity. Of those bidders, 20 downloaded the bid via our electronic bid system. The bid document was made available from the Purchasing Division located on the seventh floor of City Hall and the Division's website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 30 local, minority and women-owned business groups. Two bids were received on December 17, 2013. Of those...
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