TITLE
Recommendation to adopt Specifications No. RFP FM13-020 and authorize City Manager to execute a contract, and any amendments thereto, with Data Ticket, Inc., of Newport Beach, CA (MBE, WBE and SBE), for parking citation system replacement, implementation, processing and collection services, in an annual amount not to exceed $336,422 for a five-year term, a one-time expense of $236,900 for equipment, conversion, and training costs, plus a contingency amount not to exceed $287,852 over the contract term, with the option to renew for an additional five-year period, at the discretion of the City Manager; and
Execute a contract, and any amendments thereto, with NexLevel Information Technology, Inc., of Carmichael, CA (SBE; not an MBE, WBE or Local), for project management and related consulting services, in an amount not to exceed $131,400, for a period of one year. (Citywide)
DISCUSSION
The City developed a comprehensive Request for Proposals (RFP) to replace the City’s outdated parking citation processing system and provide integrated citation processing and collection services. Five proposals were received and three finalists were selected, all of whom met the City’s functional requirements. In order to identify the vendor selection that would be in the best interests of the City, staff conducted extensive analysis, interviews/demonstrations, site visits and reference checks, and evaluated proposals in accordance with the selection criteria set forth in the RFP.
After careful consideration, staff recommends Data Ticket, Inc. (Data Ticket) as the vendor best able to meet the City’s needs. Staff’s recommendation is based on the overall ability of the software, the willingness of the vendor to make changes to meet the City’s needs, and the vendor’s superior service and responsiveness, all of which is expected to provide the City its best option to maximize revenues. Data Ticket is felt to be the most financially beneficial solution. The cost to the City (n...
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