TITLE
Recommendation to authorize City Manager, or designee, to execute any and all documents necessary for the First Amendment to Agreement No. 33043 with Overland, Pacific and Cutler, Inc., for the one time addition of $400,000, for acquisition, relocation, demolition, property management and related services, for a revised not-to-exceed total contract amount of $700,000. (Citywide)
DISCUSSION
Historically, the City of Long Beach utilizes outside firms on an as-needed basis for acquisition, relocation, demolition, property management and related services performed Citywide. The City currently maintains Agreement No. 33043 with Overland, Pacific and Cutler, Inc. (OPC), to provide these services which have recently included security services and maintenance of City Hall East, installation of the first section of the Mulch Wall, trash and weed abatement of City-owned parcels and emergency board-up services. A First Amendment to the Agreement is necessary in order for OPC to continue performing the services Citywide, as well as for two additional projects; the demolition of 5870 Atlantic Avenue, and a street and sidewalk beautification project located at 2737 East 7th Street. Both projects are anticipated to commence within the next 60 days.
On July 16, 2013, the City Council approved the Fiscal Year 2014 Action Plan for the expenditure of Community Development Block Grant, Home Investment Partnership Grant, and Emergency Shelter Grant Funds (FY2014 Action Plan). Section IX of the 2014 Action Plan identifies priority community facilities and infrastructure projects that the City will pursue in Fiscal Year 2014, one of which is demolition of the dilapidated theatre building that currently presents a public health and safety hazard. In keeping with the North Long Beach Strategic Guide for Redevelopment and the North Village Plan, the former Redevelopment Agency purchased the property located at 5870 Atlantic Avenue to assemble with adjacent parcels in order to allow for the development of the new North Library. The property includes a 28,529 square foot building that formerly housed a movie theater and furniture store, which could not be demolished prior to the Agency's dissolution. The building has remained vacant and has been a long-standing problem including criminal activity and vagrancy prompting numerous calls for service to the Long Beach Police Department. The FY 2014 Action Plan allocates $300,000 for the demolition of the building, thereby eliminating a threat to public health and safety. Demolition of 5870 Atlantic Avenue would commence no earlier than October 1, 2014 when funding becomes available and federally required environmental review is completed.
On October 4, 2011, City Council approved a one-time allocation of Uplands Oil revenue to make important contributions to public safety, infrastructure, libraries, parks and recreation, and technology. Within the allocation, $4.5 million was divided evenly among all Council Districts, for infrastructure repairs including streets and sidewalks. The property located at 2737 East 7th Street is a former gas station and contains overgrown weeds and trees, dilapidated fencing and signage, and has become a nuisance to the surrounding neighborhood. The Second Council District has allocated $50,000 of the discretionary funds to make improvements to the property including removing signage, installation of new fencing and landscaping, and weed abatement.
In addition to the two projects described above, an additional $50,000 of spending authority is needed under the OPC Agreement in order to continue providing ongoing property management, emergency board-up and related services for City-owned properties, as well as any other emergency projects that may arise.
This matter was reviewed by City Attorney Charles Parkin on August 26, 2013 and by Budget Management Officer Victoria Bell on August 30, 2013.
TIMING CONSIDERATIONS
City Council action is requested on September 17, 2013 in order to allow OPC to immediately begin the improvements at 2737 East 7th Street, as well as prepare for the demolition of 5870 Atlantic Avenue, which will commence after October 1, 2013.
FISCAL IMPACT
Sufficient funds for this $400,000 contract increase are appropriated. The amount of $300,000 is supported by the Community Development Block Grant and is budgeted in the Community Development Grants Fund (SR 150) in the Department of Development Services (DV). The amount of $50,000 for the Street and Sidewalk Beautification Project at 2737 E. 7th Street is appropriated in the Capital Projects Fund (CP) in the Department of Public Works (PW), using one-time Uplands Oil funds and the remaining $50,000 is in the General Fund (GP) in the Department of Public Works (PW). The anticipated job impact created by this action is unknown at this time and will depend on the type of work assigned over the term of the contract.
SUGGESTED ACTION
Approve recommendation.
BODY
[Enter Body Here]
Respectfully Submitted,
Ara Maloyan, PE
ACTING DIRECTOR OF PUBLIC WORKS
AMY J. BODEK, AICP
DIRECTOR OF DEVELOPMENT SERVICES
APPROVED:
PATRICK H. WEST
CITY MANAGER