TITLE
Recommendation to authorize City Manager to amend Contract No. 32082 with American Reprographics Company, a Long Beach-based business (Local; not an MBE, WBE or SBE), by adding $400,000, bringing the total annual contract amount not to exceed to $574,000, for providing blueprinting and reprographic services. (Citywide)
DISCUSSION
The contract with American Reprographics Company is used by various departments for Citywide blueprinting and reprographic services including diazo whiteprinter, media development, xerography and plotting. It is also utilized for preparing drawings to be used in bid specifications used by the Departments of Airport, Harbor, Parks, Recreation and Marine, and Water.
The current contract was approved by the City Council on April 12, 2011 in an amount not to exceed $174,000 for a period of one year with option to renew for two additional one-year periods. The first renewal period term does not expire until May 1, 2013; however, due the new Harbor Department projects that require the use of these services, such as the Gerald Desmond Bridge Replacement, Middle Harbor Redevelopment and Pier G Modernization, additional contract authority is needed. The additional $400,000 will enable departments to continue the use of these services through the remainder of the first renewal period.
This matter was reviewed by Deputy City Attorney Amy R. Webber on October 17, 2012 and Budget Management Officer Victoria Bell on October 23, 2012.
TIMING CONSIDERATIONS
City Council action to amend Contract No. 32082 is requested on November 13, 2012 to ensure additional funds are added expeditiously and to maintain continuity of services.
FISCAL IMPACT
The total annual amount not to exceed $574,000 is budgeted in various funds of various City departments. The continuation of this contract will provide continued support to our local economy by assisting in the preservation of three full-time employees residing in Long Beach with employment....
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