TITLE
Recommendation to authorize City Manager to execute agreements with the Long Beach Unified School District for the operation of the After School Education and Safety Program at Burbank, Edison, Garfield, Grant, King, Lafayette, and Lee Elementary and Hudson K-8 school sites; increase appropriations by $1,051,863 in the General Grants Fund (SR 120) in the Department of Parks, Recreation and Marine; authorize the required 15 percent in-kind match in the form of Community Development Block Grant and General Fund monies; and execute any future documents, including amendments, necessary to accept, implement, and administer the agreements. (Districts 1,2,4,6,7,9)
DISCUSSION
The After School Education and Safety (ASES) Program, funded by the California Department of Education, was established in 2002, as a collaboration program with the intent of creating partnerships between school districts and local government agencies for the purpose of providing after school literacy, academic enrichment, and safe constructive alternatives for K-9 students. ASES consists of two program elements: 1) an educational and literacy element that provides tutoring and/or homework assistance designed to help students meet State standards in core academic subjects; and 2) an educational enrichment element designed to provide an array of programs that include visual and performing arts, music, and general recreation activities. The Long Beach Unified School District (LBUSD) allocates grant funding to the City of Long Beach (City) for this program on an annual basis. The Department of Parks, Recreation and Marine (PRM) has provided these services for five years and we anticipate approximately 200,000 visits this grant year.
LBUSD has allocated $1,386,192 of its grant funding to the City, which will be used for program staffing, supervision, supplies, and administrative assistance through June 30, 2013. The distribution of funds for each of the eight school sites for this grant year has been identified (Attachment). The grant agreement requires a 15 percent in-kind match equal to $207,929, which includes staff, supplies, equipment that is kept at the school sites, donations, programs that supplement the after school program, and a portion of administration costs. Through a memorandum of understanding with the Department of Development Services, PRM provides after school and community outreach programming at seven sites. Community Development Block Grant (CDBG) funding qualifies as a supplemental program and is $102,902 of the in-kind match. The remaining $105,027 comes from PRM General Fund support for the overall program.
This matter was reviewed by Deputy City Attorney Gary J. Anderson on July 31, 2012, and Budget Management Officer Victoria Bell on August 28, 2012.
TIMING CONSIDERATIONS
City Council action is requested on September 18, 2012, in order to enter into agreements with the Long Beach Unified School District in a timely manner.
FISCAL IMPACT
The City will receive grant revenues in the amount of $1,386,192 to offset program expenditures of the same amount. An appropriation increase of $1,051,863 is requested in the General Grants Fund (SR 120) in the Department of Parks, Recreation and Marine (PR). There is sufficient existing budget for the remaining $334,329 of the grant award. The required 15 percent in-kind match will be provided by CDBG funding in the amount of $102,902, and PRM's General Fund budget in the amount of $105,027. The recommended action will result in a positive impact on jobs. The Department of Parks, Recreation and Marine has 74 part-time employees currently working to facilitate this program.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
GEORGE CHAPJIAN
DIRECTOR OF PARKS, RECREATION AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER