TITLE
Recommendation to adopt Plans and Specifications No. R-6903 for the rebuild of the Alamitos Bay Marina Fuel Dock, award the project and authorize City Manager to sign all documents necessary to enter into a contract with Encon Technologies, Inc., and any necessary amendments thereto, in the amount of $743,789 for bid line items 1, 2, and 4 through 8 (three-inch piping option); and increase appropriations in the Marina Fund (TF 403) in the Department of Parks, Recreation and Marine (PR) by $914,536. (District 3)
DISCUSSION
The City of Long Beach owns three full-service marinas, including the Alamitos Bay Marina (ABM), Long Beach Shoreline Marina (Shoreline Marina), and Rainbow Harbor/Rainbow Marina, which are operated by the Department of Parks, Recreation and Marine (PRM). These marinas provide economical boat mooring in a location that has rapid access to open water, prevailing winds, close proximity to Catalina Island and practically perfect sailing conditions year round. Both ABM and Shoreline Marinas have historically provided fueling docks for the recreational vessels in the City's marinas, vessels launched from one of the City's launch ramps, vessels visiting the City from other areas, and vessels stored in private slips in the City.
In March 2011, staff determined that the ABM fuel dock was in need of a full upgrade due to the age and condition of the site. To ensure ongoing compliance with regulations, the site was immediately closed, and preliminary repairs were made in order to reopen the site and continue service to the marina. Authorization is now requested authority to proceed with the remaining upgrades within the appropriate time frame required to maintain compliance. These upgrades include the removal of the existing underground storage tank system (including five tanks, piping and dispensers), soil sampling, and the installation of two new 12,000 gallon tanks, piping, three dispensers, and a monitoring system.
The project was advertised for bids on December 9, 2011, and bids were opened on January 18, 2012. In addition to placing an advertisement for bids in the Long Beach Press Telegram, bid documents were made available through the City's weblink at <http://www.PlanetBids.com>, in a continuing effort to increase participation of local businesses, Minority Business Enterprises, Women-Owned Business Enterprises, and Disadvantaged Business Enterprises (MBE/WBE/DBE). Bid documents were also sent to several trade publications and plan rooms catering to these groups within the construction industry.
For this bid, 776 firms registered on the website were notified via automatic e-mail notification, including 87 firms located in Long Beach. Twenty sets of bid documents were purchased by prospective bidders and four bids were received. Of the bidding firms, none are local and none were MBE/WBE/DBE. Encon Technologies, Inc., of Santa Fe Springs, California, has been determined to be the lowest responsible bidder.
This matter was reviewed by Deputy City Attorney Linda Trang on February 14, 2012 and by Budget Management Officer Victoria Bell on February 16, 2012.
SUSTAINABILITY
Keeping the Long Beach coastal environment and the public safe from the potential environmental hazards of operating fuel sites is of vital importance to the City. With the availability of a local fueling site, less fuel will be utilized by the local boaters and, therefore, fewer pollutants emitted into the environment.
TIMING CONSIDERATIONS
City Council action on this matter is requested on March 6, 2012, to authorize commencement of this project. Permitting is anticipated to begin in March 2012, and the project must be completed by January 2013 to remain compliant.
FISCAL IMPACT
Of the total project cost of $1,017,463, $102,927 is currently budgeted in the Marina Fund (TF 403) in the Department of Parks, Recreation and Marine (PR). An appropriation increase of $914,536 is required to fund the contract award and project support costs, including permits and project oversight. There is no impact to the General Fund. The construction of this project is anticipated to result in a positive local job impact.
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
MICHAEL P.CONWAY
DIRECTOR OF PUBLIC WORKS
GEORGE CHAPJIAN
DIRECTOR OF PARKS, RECREATION AND MARINE
APPROVED:
PATRICK H. WEST
CITY MANAGER