TITLE
Recommendation to adopt Specifications PA-02109; and award a contract to Excelsior Elevator, Inc., Reliable Elevator, Inc., and Schindler Elevator, Inc., in the amount of $150,000 for the period of one year, with the option to renew for one additional year, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is being requested to enter into annual contracts to provide consolidated, preventive maintenance, repair, inspection, and emergency response services for City elevators at various locations citywide. The City of Long Beach owns and operates over 56 elevators manufactured by several different companies. These elevators, which vary in condition, are located in over 24 City facilities throughout the City.
The contracts were previously awarded to Excelsior Elevator, Inc. and Schindler Elevator, Inc.
in the annual amount of $170,000. The Department of Financial Management, Purchasing Division, in conjunction with the Department of Public Works, determined that it would be in the best interest of the City to award to the three companies as recommended, as this approach achieves maximum cost savings and maintains appropriate service levels. The annual maintenance portion of this proposed contract is a fixed cost of $95,000. The additional $55,000 being requested is based on historical expenditures, to allow for replacement parts and service not covered under the maintenance contract.
The City chose to employ a formal bid process to identify the lowest responsible bidder for the requested contract. All bidders were required to participate in a mandatory job-walk and to examine and become fully informed of the conditions of each elevator related to the scope of services. Monthly preventive maintenance, inspections and testing must be performed according to each manufacturer's standards. The specifications allow the City to award by item groups for adequate coverage at the best price (i.e., to award to more than one bidder).
...
Click here for full text