TITLE
Recommendation to authorize City Manager, or designee, to execute all documents necessary to amend Contract No. 36306 with Vasquez and Company, LLP, of Los Angeles, CA, for as-needed accounting services, to extend the term of the contract to September 30, 2023. (Citywide)
Levine Act: Yes
DISCUSSION
City Council approval is requested to amend Contract No. 36306 with Vasquez and Company, LLP (Vasquez), to continue providing temporary, as-needed accounting services. The requested contract amendment will be used to conclude technical assistance services required for Indirect Cost Plan development for Fiscal Year 2023 (FY 23).
On May 4, 2021, the City Council awarded a contract to Vasquez to provide management-level support and accounting expertise to ensure accurate and timely completion of various deliverables, including the citywide indirect cost plan. On August 23, 2022, the City Council approved an amendment to extend the contract term due to continued staffing capacity issues within the Department of Financial Management’s Accounting and Budget Management Bureaus. The bureaus’ staff have been diverted to other critical citywide efforts, including the LB Coast Project implementation and Long Beach Recovery Act (LBRA) tracking and reporting activities. Since then, the Department of Financial Management retained a permanent City of Long Beach (City) staff member to oversee and support citywide Indirect Cost Plan efforts. However, due to the complex nature of both the citywide full cost allocation plan and the 2 CFR Part 200 compliant plan, temporary support from Vasquez continues to be necessary to familiarize new City staff with the plan development process including methodology, documentation requirements, and data preparation used in prior plans.
This matter was reviewed by Principal Deputy City Attorney Richard F. Anthony on July 17, 2023, Purchasing Agent Michelle Wilson on July 12, 2023, and by Revenue Management Officer Geraldine Alejo on July...
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