TITLE
Recommendation to adopt Specifications No. ITB FS21-003 and award contracts to Powerland Equipment, Inc., of Valley Center, CA, and Arizona Machinery, LLC, dba Stotz Equipment, of Montclair, CA, for the purchase of John Deere parts and repair services, in an annual aggregate amount of $150,000, with a 15 percent contingency in the amount of $22,500, for a total annual contract amount not to exceed $172,500 for a period of two years, with the option to renew for three additional one-year periods; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contracts, including any necessary amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into contracts with Powerland Equipment, Inc., and Arizona Machinery, LLC, dba Stotz Equipment, for the purchase of John Deere brand parts and repair services. Utilizing multiple vendors will enable the Fleet Services Bureau in the Financial Management Department to obtain needed parts quickly and to ensure that repair services can be distributed between both vendors to minimize downtime for essential operations.
There are 18 pieces of John Deere equipment in the City’s fleet, including tractors, backhoes, mowers, and all-terrain vehicles. These units are used by the Long Beach Airport, Parks, Recreation and Marine, Police, and Public Works Departments for operations citywide.
The bid was advertised in the Long Beach Press-Telegram on October 19, 2020, and 39 potential bidders specializing in construction equipment parts and repair services were notified of the bid opportunity. Of those bidders, six downloaded the bid via the City’s electronic bid system. The bid document was made available from the Purchasing Division in the Financial Management Department, located on the sixth floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Oppo...
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