TITLE
Recommendation to adopt Specifications No. ITB LB21-035 and award a contract to Allied Refrigeration, Inc., of Signal Hill, CA, for furnishing emergency as-needed heating, ventilation, and air conditioning (HVAC) parts and supplies, in a total annual amount not to exceed $250,000, for a period of two years, with the option to renew for three additional one-year periods, at the discretion of the City Manager; and, authorize City Manager, or designee, to execute all documents necessary to enter into the contract, including any necessary subsequent amendments. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with Allied Refrigeration, Inc., to furnish emergency as-needed HVAC parts and supplies. Due to citywide aging infrastructure and a variety of brands and models of HVAC equipment, it is pertinent to have access to a local supply house to expedite emergency HVAC repairs.
The bid was advertised in the Long Beach Press-Telegram on March 27, 2021, and 370 potential proposers specializing in HVAC parts and supplies were notified of the bid opportunity. Of those potential bidders, 17 downloaded the bid via the City of Long Beach’s (City) former electronic bid system (PlanetBids, now Long Beach Buys). The bid document was made available from the Purchasing Division, located on the sixth floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing. A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which was sent to 42 local, minority-owned and women-owned business groups. There was one bid received by April 20, 2021. Allied Refrigeration, Inc., of Signal Hill, CA (not an MBE, WBE, SBE, or Local), was the lowest responsible bidder.
City departments need access to a vendor with a local storefront and warehouse so that parts and supplies can be purchased same-day to ensure a timely response to HVAC work orders. When an HVAC unit is down, time is of the e...
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