City of Long Beach - File #: 11-0760

• File #: 11-0760
• Version: 1
• Name: FM - Contract w/R&S Overhead Doors
• Type: Agenda Item
• Status: Approved
• File created: 7/21/2011
• In control: City Clerk - RDA
• On agenda: 8/9/2011
• Final action: 8/9/2011
• Title: Recommendation to adopt Specifications No. PA-02211 and award a contract to R & S Overhead Doors of South Bay, Inc., of Gardena, CA (not a MBE, WBE, SBE, or Local), for furnishing and delivering as-needed electric door and rolling gate maintenance service and parts, in an amount not to exceed $250,000, for a period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
• Sponsors: Financial Management
• Related files: 32262_002, 32262_000, 32262_001

Date	Ver.	Action By	Action	Result
8/9/2011	1	City Council	approve recommendation	Pass

TITLE
Recommendation to adopt Specifications No. PA-02211 and award a contract to R & S Overhead Doors of South Bay, Inc., of Gardena, CA (not a MBE, WBE, SBE, or Local), for furnishing and delivering as-needed electric door and rolling gate maintenance service and parts, in an amount not to exceed $250,000, for a period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)

DISCUSSION
City Council approval is being requested to enter into an annual Citywide contract with R & S Overhead Doors of South Bay, Inc., for furnishing and delivering as-needed electric door and rolling gate maintenance service and parts. This contract will provide repair service and parts for overhead doors or rolling gates at various City facilities. Many of these facilities provide emergency services that require vehicles to enter or leave facilities at all times. Due to site security and safety, the on-going functionality of these doors is a critical factor for City operations. This contract will provide a 60-minute response time from the point of a service call to ensure minimal downtime. The participating departments in this contract are Long Beach Airport, Fire, Harbor, Parks, Recreation, and Marine, Police, Public Works and Water. There are approximately 200 doors at multiple locations throughout the City.

The bid was advertised in the Press-Telegram on April 28, 2011 and 618 potential bidders specializing in electric door and rolling gate maintenance service and parts were notified of the bid opportunity. Of those bidders, 11 downloaded the bid via our electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing . A bid announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, which is sent to ...