TITLE
Recommendation to authorize City Manager, or designee, to execute a contract, including any necessary amendments, with RD Systems, Inc., of Tustin, CA, for access control services, in an annual amount not to exceed $740,000 for a period of one year, with the option to renew at the $400,000 level for two additional one-year periods, at the discretion of the City Manager; and
Increase appropriations in the General Services Fund (IS 385) in the Technology and Innovation Department (TI) by $340,000. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with RD Systems, Inc. for access control services, in an annual amount not to exceed $740,000. This includes a one-time cost of $340,000 in the first year to integrate the new Civic Center with existing City access control systems. The remaining $400,000 will be needed on an annual basis by departments citywide. The access control need was included in the equipment category of the critical technology infrastructure needs presentation to the City Council on December 5, 2017.
A formal procurement process was completed in February 2015, to identify the most qualified firm to provide access control and video monitoring services for the City. RD Systems, Inc., was awarded the contract and issued a Blanket Purchase Order (BPO) in May 2015, pursuant to the City purchasing guidelines, in an annual amount not to exceed $200,000 for a period of three years, with the option to renew for two additional one-year periods. The initial BPO to RD Systems, Inc., was for $180,000. Under the City’s purchasing regulations, this did not require City Council approval. On September 1, 2015, City Council approved additional funds in the amount of $181,172 for the period ending May 31, 2016, for the East Police Substation project. In November 2016, $92,000 was added to this BPO for Fleet and Library projects. These supplemental increases, along with the annual $200,000 amounts, resulted in a total ...
Click here for full text