TITLE
Recommendation to authorize City Manager to execute a lease-purchase agreement and all related documents with Bank of America Public Capital Corporation for the financing of a code enforcement, permitting and licensing system in the amount of $4,400,000 payable over a seven-year period; authorize City Manager to execute agreements with recommended firms to provide professional and technical services for system implementation, amendments to extend the term, and all related documents for two years in an amount not to exceed $2,832,000; and authorize City Manager to execute an amendment to the agreement with Hansen Information Technologies, Inc. in the amount of $370,000 for programming services. (Citywide)
DISCUSSION
In November of 2005, City Council authorized the acquisition and implementation of a code enforcement, permitting and licensing system from Hansen Information Technologies, Inc. in the amount of $3,446,580 (Attachment A). At that time, staff communicated that final equipment and implementation costs would be determined through the analysis and design phase of the project, and staff would return to City Council for lease financing at that point.
With the majority of the analysis and design complete, the full cost has been determined and staff is requesting approval for the lease financing.
Implementation of the Hansen system represents a major step in the City's long-range initiative to replace its aging information systems and transition to current technology. The existing systems supporting code enforcement, building permits and business licensing are 20 to 25 years old, and do not meet current demands of the City and the public. Moreover, vendor support of the existing hardware and software of the building permit system terminated in 2006. Replacement of these systems was identified as a top priority in the City's 2003 Information Systems Master Plan.
Hansen was selected based on a comprehensive system evaluation process. It is a functiona...
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