TITLE
Recommendation to terminate Contract No. 31977 with Elite Bobcat Services, Inc., (EBS) for the annual contract for concrete repairs and related improvements; award a new contract as amended with the next lowest responsible bidder, Bitech Construction Co., Inc, in an amount not to exceed $4,000,000 annually for the annual contract for concrete repairs and related improvements as described in Plans and Specifications No. R-6866; and authorize City Manager to execute the contract and any necessary amendments thereto. (Citywide)
DISCUSSION
In November 2010, the City bid out the City’s “Annual Contract for Concrete Repairs and Related Improvements” and on January 4, 2011, awarded a contract to the low bidder, Elite Bobcat Services, Inc. The annual contract provides the City with fixed unit prices for a 12-month period to construct concrete-related improvements. Work generally performed under this contract includes the repair and replacement of sidewalks, driveways, curbs and gutters, curb ramps, concrete cross gutters, bus stops, alleys, and related improvements.
The contract documents were fully executed by all parties in February, and in March, the City issued its first work order to repair sidewalks and curbs. Upon reviewing the work locations, the contractor informed the City that the bid tendered to the City for this contract did not specifically include single addresses and that these requests resulted in considerable inefficiency and could not be done at the prices included in their bid. Staff attempted to work out a revised price with the contractor to resolve this matter, but could not come to a mutually agreeable price. The contractor is refusing to perform the work at the unit prices bid and has requested that the contract be terminated.
The City contacted the second lowest bidder to determine if they would still be willing to do the contract work, including singular addresses, at the unit prices bid back in December. They responded that...
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