TITLE
Recommendation to adopt Specifications No. PA-00206; and award a contract to Trend Offset Printing Services, Inc., for providing Parks, Recreation and Marine printed program schedules, in the estimated annual amount of $210,000 for the period commencing
November 1, 2005 for one year, with the option of renewing for two additional one-year periods, at the discretion of the City Manager.
(Citywide)
DISCUSSION
City Council approval is being requested to enter into a contract for furnishing and delivering program schedules to the public announcing ongoing recreational activities. The City enters into an annual contract based on the estimated annual expenditures of four publications in order to secure pricing at the highest possible discount.
In an effort to explore a cost efficient method for City departments to share information with Long Beach residents and businesses, this contract provides for the inclusion of a foldout publication from the City Manager's Office that would be inserted into the Parks, Recreation and Marine (PRM) quarterly schedules as an opportunity to provide updates on issues of importance to all residents. PRM schedules are mailed to every address within the City and are made available at various locations throughout Long Beach.
On September 1 9,2005, forty-three potential bidders specializing in printing were notified; ten are Minority-owned Business Enterprises (MBEs), eight are Woman-owned Enterprises (WBEs) and twelve are Long Beach businesses. The bid was advertised on September 21,2005. The bid document was made available from the Purchasing Division located on the Plaza Level of City Hall and the Division's website at www.Ibpurchasinn.orq. A bid announcement was also included in the Purchasing Division's weekly update on Open Bid Opportunities, which is sent to various local, minority, and women's groups. Bids were opened on October 5,2005. Trend Offset Printing Service, Inc., of Los Alamitos, CAI was
the lowest responsible b...
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