TITLE
Recommendation to authorize City Manager to execute a contract with Sully-Miller Contracting Company and All American Asphalt in an estimated amount of $250,000 and $120,000, respectively, for the annual supply of asphalt. (Citywide)
DISCUSSION
Each year, the City enters into a contract for the annual supply of Asphalt for use in repairing major, secondary and local streets and alleys. These improvements are often in response to emergency repairs or to alleviate a backlog of pothole repairs.
This is a procurement tool with no funds actually committed to the base contracts. Upon City Council approval, staff may issue purchase orders from within their operating budgets. The award amount for the annual contract is based on anticipated expenditures. The contract is being awarded to two different vendors, due to issues of availability and locale. Sully-Miller Contracting Company and All American Asphalt are the only two regional vendors that maintain the availability of the types of asphalt the City utilizes for street repair.
City Council award of contract to Sully-Miller Contracting Company and All American Asphalt are being recommended concurrently to expedite contract implementation. This matter was reviewed by Senior Deputy City Attorney Donna F. Gwin on September 18, 2006, and Budget Management Officer David Wodynski on September 21,2006.
TIMING CONSIDERATIONS
City Council action on this matter is requested on October 10, 2006, to allow emergency street repair projects to proceed without delay.
FISCAL IMPACT
Individual purchase orders issued under this contract of $250,000 and $120,000 will be funded within current appropriations; no appropriation increases are required. Sufficient funds to cover the anticipated asphalt are budgeted in the General Fund (GP) in the Department of Public Works (PW).
SUGGESTED ACTION
Approve recommendation.
Respectfully Submitted,
CHRISTINE F. ANDERSEN
DIRECTOR OF PUBLIC WORKS
APPROVED:
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