City of Long Beach - File #: 16-0122

• File #: 16-0122
• Version: 2
• Name: PW - Recyclable Collection svcs
• Type: Contract
• Status: CCIS
• File created: 12/30/2015
• In control: City Council
• On agenda: 3/22/2016
• Final action: 3/22/2016
• Title: Recommendation to adopt Specifications No. RFP PW 15-091 and award a contract to USA Waste of California, dba Waste Management, of Long Beach, for recyclable collection services, in an annual amount not to exceed $3,500,000, plus an annual Consumer Price Index adjustment; and authorize City Manager, or designee, to execute all documents necessary to enter into the agreement for the term of July 1, 2016 to June 30, 2026 (ten years), including any necessary amendments thereto regarding the term and/or scope of services. (Citywide)
• Sponsors: Public Works, Financial Management
• Indexes: Contracts
• Related files: 15-0347, 14-1053, 13-1116, 12-1035, 09-0736, 16-0534

Date	Ver.	Action By	Action	Result
3/22/2016	2	City Council	approve recommendation	Pass
3/8/2016	2	City Council	laid over	Pass
2/9/2016	1	City Council	withdrawn

TITLE
Recommendation to adopt Specifications No. RFP PW 15-091 and award a contract to USA Waste of California, dba Waste Management, of Long Beach, for recyclable collection services, in an annual amount not to exceed $3,500,000, plus an annual Consumer Price Index adjustment; and authorize City Manager, or designee, to execute all documents necessary to enter into the agreement for the term of July 1, 2016 to June 30, 2026 (ten years), including any necessary amendments thereto regarding the term and/or scope of services. (Citywide)

DISCUSSION
City Council approval is requested to enter into a contract with USA Waste of California (Waste Management) for recyclable collection services for City-serviced residential and commercial refuse accounts. The proposed contract period is a term of ten years, from July 1, 2016 to June 30, 2026.

On April 21, 2015, the City Council extended the current contract with Waste Management on a month-to-month basis, until June 30, 2016, to provide staff sufficient time to develop a comprehensive Request for Proposals (RFP) and to allow for a competitive procurement process. An independent consulting firm that specializes in public sector procurements, HF&H Consultants (HFH), was hired to assist staff with the development of the RFP and the Recyclable Collection Service Agreement. HFH also supported staff and assisted with the evaluation of the proposals.

The RFP was advertised in the Press-Telegram on April 21, 2015, and 961 potential bidders specializing in recyclable collection services were notified of the RFP opportunity. Of those notified, 29 downloaded the specifications via the City’s electronic bid system. The RFP document was made available through the Purchasing Division, located on the Seventh Floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing . An RFP announcement was also included in the Purchasing Division’s weekly update of Open Bid Opportunities, w...