TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with Simpler Systems, Inc., for maintenance of the City’s Financial Accounting Information System (FAMIS) and as-need software consulting services, for a one-year term in the annual amount not to exceed $150,000 with two one-year options to renew the agreement, at the City Manager’s discretion. (Citywide)
DISCUSSION
The Department of Financial Management requests approval to contract with Simpler Systems, Inc., for user licenses and maintenance for the SimplerSuite (EZ FAMIS) software in the annual amount of $60,000 for a 12-month period, with the option to renew for two one-year periods. Additionally, the Department requests approval to contract with Simpler Systems, Inc., for as-needed technical services for EZ FAMIS, including new functionality and expanded financial datasets, in the amount of up to $90,000 for a 12-month period, with the option to renew for two one-year periods.
In Fiscal Year 2008, the City contracted with Simpler Systems, Inc., to implement a query and reporting tool for Citywide users of FAMIS, the City's official General Ledger and comprehensive financial accounting system. Simpler Systems, Inc., is the only company that licenses EZ FAMIS and provides software upgrades and corrections.
Therefore, no useful purpose would be served by advertising for bids, and to do so would constitute an idle and useless act and an unnecessary expenditure of public funds in that Simpler Systems, Inc., is the only corporation, firm or individual that could or would bid for the furnishing of said replacement services.
EZ FAMIS, a web-based tool that enables access to the City's 11-year old mainframe Accounting software, has had an immediate positive impact on all users of financial data in the City. Every department has benefited from its implementation, as users across the City now spend considerably less time accessing and analyzing simple financial reports and dat...
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