TITLE
Recommendation to adopt Specifications No. RFP CM17-011 for production of an annual Grand Prix Race and associated events; and
Authorize City Manager, or designee, to execute all documents necessary to enter into an Exclusive Negotiating Agreement with Grand Prix Association Long Beach, LLC, a Delaware limited liability company, for up to 90 days with the option of two, 30-day extensions, for the production of an annual Grand Prix Race and associated events, for the period of five years, from July 1, 2018 to June 30, 2023, with the option of one five-year extension.
(District 2)
DISCUSSION
In October 2016, the City released Request for Proposals RFP CM17-011 (RFP) seeking proposals from representatives or promoters of open-wheel auto racing formats to produce an annual Grand Prix Race event, as well as supporting race car events and other race-related activities, which in tandem create a large-scale, preeminent, world class race car event providing family-oriented entertainment and drawing national and international attention to the City.
The RFP was advertised in the Long Beach Press-Telegram on October 7, 2016, and 5,380 potential proposers were notified of the RFP opportunity. Of those proposers, 74 downloaded the RFP documents via the City’s electronic bid system. The RFP documents were made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division's website at: www.longbeach.gov/purchasing. An RFP announcement was also included in the Purchasing Division's weekly update of Open Bid Opportunities, which is sent to 22 local, minority and women-owned business groups. The RFP closed on November 18, 2016. The City received two responses, one from the Grand Prix Association of Long Beach (GPALB), currently affiliated with Indy Car, and the other from World Automobile Championship of California, LLC (WACC), proposing a Formula 1 affiliation.
After completing an exhaustive evaluation process, it is the recommen...
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