TITLE
Recommendation to adopt resolution amending Resolution No. C-28497 authorizing City Manager to execute an extension to existing Contract No. 29027 with Haaker Equipment Company for Elgin Pelican street sweeper repair and replacement parts for the Department of Public Works to May 15, 2008 and add funds not to exceed to $150,000. (Citywide)
DISCUSSION
City Council approval is requested to amend an annual contract with Haaker Equipment Company for the purchase of Elgin Pelican street sweeper repair and replacement parts for the Department of Public Works. The Haaker Equipment Company is the only authorized distributor of Elgin Pelican street sweeper repair and replacement parts for the Los Angeles region. Their sole source status has not changed as required by Resolution No. C-28497, which was adopted by the City Council on December 21,2004.
As the sole distributor of Elgin Pelican street sweeper repair and replacement parts for the region, no useful purpose would be served by advertising for bids and to do so would constitute an idle and useless act and an unnecessary expenditure of public funds in that Haaker Equipment Company is the only corporation, firm or individual that could or would bid for the furnishing of said replacement parts.
This matter was reviewed by Deputy City Attorney Amy R. Burton on January 30,2008 and Budget Management Officer Victoria Bell on January 23, 2008.
TIMING CONSIDERATIONS
City Council action is requested on February 12, 2008 in order to avoid an interruption in service and maintain availability of parts required to maintain City equipment as an interim measure while the new resolution is in process.
FISCAL IMPACT
The cost of this extension, in the estimated amount of $150,000, is budgeted in the Fleet Services Fund (IS 386) in the Department of Public Works (PW), which will be supported through charges to various City departments and funds.
SUGGESTED ACTION
Approve recommendation.
BODY
A RESOLUTION OF THE ...
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