TITLE
Recommendation to authorize City Manager to execute all documents necessary to amend contract No. 31808 with BMC Software, Inc., of Houston, TX, for providing workload automation software licenses and technical support services, to increase the contract amount by $55,087, plus a 10 percent contingency of $5,509, for a total amount not to exceed $306,523; and
Increase appropriations in the General Services Fund (IS 385) in the Technology and Innovation Department (TI) by $60,596. (Citywide)
DISCUSSION
City Council approval is requested to authorize the City Manager to execute an amendment to the contract with BMC Software, Inc. (BMC), for providing workload automation software licenses and technical support services. The amendment will allow the City to purchase an additional 300 licenses plus support until the end of the current contract on September 29, 2017.
The Department of Technology and Innovation (TI) manages approximately 400 servers and an enterprise mainframe server. These servers run approximately 300 business information systems including financial management, budget preparation, human resources, payroll, customer information system (CIS), and billing systems. Managing and scheduling the workload across these servers requires a workload automation software solution. The City’s application software would not operate properly without this type of solution as it ensures job processing occurs error-free and on time.
In June 2010, the City issued a Request for Proposals for server workload automation software and technical support services. BMC was the vendor selected to provide the services. In September 2010, the City entered into a one-year agreement with the option to renew for two additional one-year periods. Both renewal options were exercised, and the term was extended to September 30, 2013. City Council renewed this contract on August 13, 2013, in the annual amount of $145,000. City Council extended and increased this contract on...
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