TITLE
Recommendation to authorize City Manager, or designee, to amend Contract No. 34024 with Cardon Solutions, LLC, of Weston, FL, to provide technical and functional maintenance support and development services for the City's suite of Financial Accounting Management Information Systems (FAMIS) and Simpler Suite (EZ FAMIS) reporting, to increase the annual amount for the current contract year by $81,324 for a revised annual amount not to exceed $270,084, and increase the not-to-exceed annual amount for the two remaining one-year optional renewal periods by $274,151 for a revised annual aggregate amount not to exceed $462,911. (Citywide)
DISCUSSION
City Council approval is requested to increase the contract amount with Cardon Solutions, LLC (Cardon), to accommodate additional work within scope for the duration of the contract and, if necessary, the two remaining renewal periods. The City has contracted with Cardon since June 2009 for maintenance and support of the City’s suite of Financial Accounting Management Information Systems (FAMIS) and Simpler Suite (EZ FAMIS) reporting to ensure continued operation of critical functions used by over 1,000 users in City departments who manage the City’s accounting, purchasing, and budgeting needs. On September 15, 2015, the City Council adopted Resolution No. RES-15-0116 and awarded a two-year contract to Cardon, in an annual amount of $171,600 for a period of two years, with options to extend the term for two additional one-year terms and to add up to 10 percent of additional expenditures each year.
Cardon’s current scope of work includes creating and maintaining complex interfaces between FAMIS and other software applications, as well as developing and implementing software modifications that support the City’s changing business needs. The City’s implementation of a new Enterprise Resource Planning (ERP) system to replace FAMIS has increased the quantity and complexity of this work, and additional support from Cardo...
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