TITLE
Recommendation to authorize City Manager to enter into a five-year agreement in an amount not to exceed $1,578,337 with ARINC Incorporated (ARINC) to provide maintenance and on-call services for the Long Beach Airport's security system; enter into supporting software license and non-disclosure agreements; and enter into subsequent amendments to the maintenance agreement, software license agreement and non-disclosure agreement to extend the terms of such agreements, increase the maximum authorized amount, authorize additional services, if required, within the provisions of the agreement, and adjust the fee schedules for inflation. (District 5)
DISCUSSION
ARINC was awarded the contract for the construction of improvements to the Long Beach Airport's security access control system (system) on March 8, 2005. The improvements included access control, intrusion detection, emergency telephone and notification systems, alarm and event annunciation, expanded CCTV surveillance, digital video storage, intelligent video analytics, improved gate control, and enhanced personnel badging.
The improvements have been made and the Airport has accepted the system as fully functional. The warranty will expire at the end of September 2007 and a maintenance agreement is now needed for the routine maintenance of the system. This five-year agreement will also allow for modifications and/or repairs on an as-needed basis.
Given that ARINC's system is proprietary, the City is obligated to contract with ARINC for these services. Under the maintenance agreement, the Airport will receive 24-hour on-call support in the event of any system failure, in addition to routine maintenance.
Routine maintenance and on-call support will cost $1,078,337 for five years. In addition, $500,000 ($100,000/year) is included to cover the costs of any future modifications.
This matter was reviewed by Deputy City Attorney Lori A. Conway on August 20,2007, and by Budget and Performance Management Burea...
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