TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract and any necessary amendments thereto with Sierra-Cedar, Inc., of Alpharetta, GA, on a sole source basis, for the purchase of computer and consulting services related to the Electronic Plan Check System in an amount not to exceed $24,000; and
Increase appropriations in the Development Services Fund
(EF 337) in the Development Services Department (DV) by $24,000. (Citywide)
DISCUSSION
On February 10, 2015, the City Council authorized the selection of e-Plan, Inc., as the City’s preferred consultant to provide an Electronic Plan Check System (System) to provide a convenient way for applicants and City staff to submit, review and approve construction plans online. As part of the System implementation, the Development Services Department (Department) requires an assessment to help identify configuration changes needed to support integration between the System and existing land management software (formerly known as Hansen).
Three firms were approached for quotes related to this assessment. Two of the firms indicated that they did not have availability to perform the work within the requested timeframe; as a result, they did not provide bids for the requested services. The third, Sierra-Cedar, Inc., proposed to complete the assessment in a six-week period for a total not to exceed $24,000. Typically, sole source procurements under $25,000 do not need City Council approval; however, Sierra-Cedar, Inc., has requested that the City enter into a Master Services Agreement, which requires City Council approval. Therefore, staff requests authorization to enter into the agreement.
City Charter Section 1801 requires that contracts for City purchases be awarded to the lowest responsible bidder after a competitive bid process, but allows for awards without a competitive bid process if accompanied by a Resolution adopted by the City Council.
This matter was reviewed by Deputy City Attor...
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