TITLE
Recommendation to adopt Specifications No. PA-02312 and authorize City Manager to execute a contract and all related documents with Dataskill, Inc., of San Diego, CA (not an MBE, WBE or SBE), for the purchase of software maintenance for Lotus Domino and Lotus Notes Passport Advantage, in the total amount not to exceed $122,898 for a period of one year. (Citywide)
DISCUSSION
City Council approval is requested to enter into a one-year contract with Dataskill, Inc., for the purchase of software maintenance for Lotus Domino and Lotus Notes Passport Advantage. Currently, there are approximately 4,100 Lotus Notes users in the City utilizing the software for email and calendaring functions. In addition, various City departments use other applications developed in Lotus Notes.
It should be noted that, while the existing system has met the City’s needs since its implementation in 2000, City staff continues to explore potential alternatives that may provide additional benefits and lower long-term costs. As staff has communicated to the City Council previously, the Technology Services Department has been examining possible alternates to the existing system over the past several months, including using cloud-based technology. As part of this effort, staff is conducting a data security assessment to ensure potential security risks of cloud computing are addressed and Federal and State criminal justice information security requirements can be met. This technical assessment is ongoing.
The bid was advertised in the Press-Telegram on January 27, 2012, and 764 potential bidders specializing in software were notified of the bid opportunity. Of those bidders, 16 downloaded the bid via our electronic bid system. The bid document was made available from the Purchasing Division, located on the seventh floor of City Hall, and the Division’s website at www.longbeach.gov/purchasing
. A bid announcement was also included in the Purchasin...
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