TITLE
Recommendation to adopt resolution authorizing City Manager to execute a contract with Office Depot, Inc., of Signal Hill, CA, for furnishing and delivering custodial supplies on the same terms and conditions afforded to Region 4 Education Service Center, of Texas, through The Cooperative Purchasing Network, in an annual amount of $1,700,000 with the option to add expenditures up to 10 percent (or $170,000), for a total annual amount not to exceed $1,870,000, for a period of two years, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into an annual contract with Office Depot, Inc., for furnishing and delivering custodial supplies to support the ongoing custodial maintenance needs of various City facilities. The amount represents the combined annual requirements as estimated by various City department users.
City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolution of the City Council.
Office Depot, Inc., offers a wide variety of custodial paper products and janitorial cleaning products that meet industry recognized certified green standards from independent third-party certifications such as EcoLogo and Green Seal. The City uses dilution stations (located at various City facilities) to allow the purchase of janitorial cleaning chemicals in bulk, which are the diluted for expanded use. Office Depot, Inc., will provide all of the dilution station equipment at no cost to the City for the life of the contract.
Office Depot, Inc., provides online ordering with individual roles assigned for users and approvers for greater financial controls. Also, downloadable and exportable usage reports ...
Click here for full text