City of Long Beach - File #: 17-0776

• File #: 17-0776
• Version: 1
• Name: FM - Contract w/Fastenal Co. for fasteners and misc hardware
• Type: Resolution
• Status: Adopted
• File created: 8/9/2017
• In control: City Council
• On agenda: 9/12/2017
• Final action: 9/12/2017
• Title: Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Fastenal Company, of Winona, MN, for furnishing and delivering fasteners and miscellaneous hardware, on the same terms and conditions afforded to Region 4 Education Service Center, of Houston, Texas, through The Cooperative Purchasing Network, in an annual amount of $223,000, with the option to add expenditures up to 10 percent (or $22,300), for a total annual amount not to exceed $245,300, for a period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)
• Sponsors: Financial Management
• Indexes: Contracts
• Related files: 34744_002, 34744_000, 34744_001

Date	Ver.	Action By	Action	Result
9/12/2017	1	City Council	approve recommendation and adopt	Pass

TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract with Fastenal Company, of Winona, MN, for furnishing and delivering fasteners and miscellaneous hardware, on the same terms and conditions afforded to Region 4 Education Service Center, of Houston, Texas, through The Cooperative Purchasing Network, in an annual amount of $223,000, with the option to add expenditures up to 10 percent (or $22,300), for a total annual amount not to exceed $245,300, for a period of one year, with the option to renew for two additional one-year periods, at the discretion of the City Manager. (Citywide)

DISCUSSION
City Council approval is requested to enter into a contract with Fastenal Company (Fastenal), for furnishing and delivering fasteners and miscellaneous hardware. The award represents the combined annual requirements as estimated by various City department users.

The Purchasing Division reviewed procurement options for fasteners and miscellaneous hardware. The Fastenal Company, Region 4 Education Service Center (ESC) agreement, through The Cooperative Purchasing Network (TCPN), was selected based on their competitive pricing, service levels, breadth of product offering, and local economic impact. Fastenal is able to manage high frequency, small volume, will call orders made via Purchase Orders for a wide variety of fasteners and hardware used for special projects that would be impractical to bid individually. Purchases under this contract are to be made at the Long Beach store, located on Airport Way. The TCPN contract was competitively bid in 2014 is valid until 2018, with two additional one-year extension options.

City Charter Section 1802 provides an alternative procurement method by permitting the City to purchase or otherwise obtain services, supplies, materials, equipment and labor with other governmental agencies by purchasing under their contracts on a voluntary and selective basis when authorized by a Resolutio...