TITLE
Recommendation to adopt resolution authorizing City Manager, or designee, to execute a contract, and any necessary documents including any necessary subsequent amendments, with MGT of America LLC (MGT), of Florida, for the preparation of the City of Long Beach Cost Allocation Plans, on the same terms and conditions afforded to Pinellas County in an annual amount of $93,270, and authorize a 10 percent contingency in the amount of $9,327, for a total annual amount not to exceed $102,597, until the Pinellas County contract expires on September 30, 2024, with the option to renew for as long as the Pinellas County contract is in effect, at the discretion of the City Manager. (Citywide)
DISCUSSION
City Council approval is requested to enter into a contract with MGT for the furnishing and delivering of cost allocation plans. MGT currently develops and prepares the annual Cost Allocation Plan (both Citywide and 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), as well as departmental cost allocation plans. These plans are necessary for the City of Long Beach (City) to maximize cost recovery from external entities (including grants and contract agencies), as well as General Fund cost recovery for central services from other City funds. Cost allocations are also used as part of the calculation to determine the full cost of services for purposes of establishing user rates and fees.
The Accounting Division of the Financial Management Department researched procurement options for Cost Allocation Plan services and discovered other governmental agencies had completed an open, fair, transparent, and competitive procurement process. The City reviewed the contract options and determined that the contract between Pinellas County and MGT provided the best value to the City.
MGT was selected based on their competitive pricing, service level, and expertise. MGT possesses historical City knowledge and proprietary s...
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